Privacy Policy

1. Introduction

When you use our services, you're trusting us with your information. We understand this is a big responsibility and work hard to protect your information and put you in control.

This Privacy Policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage, export, and delete your information.

2. Information We Collect

We collect information to provide better services to our users. The types of information we collect include:

2.1 Information You Provide

When you create an account or use our services, you provide us with personal information that includes:

  • Your name and contact information
  • Account credentials
  • Payment information when required
  • Communication preferences

2.2 Automatic Information

We automatically collect and store certain information when you use our services:

  • Device information and identifiers
  • Log information and usage statistics
  • Location information when enabled
  • Browser type and settings

3. How We Use Your Information

We use the information we collect to provide, maintain, and improve our services. Specifically, we use your information to:

  • Provide and personalize our services
  • Process transactions and send related information
  • Send notifications and updates about our services
  • Maintain security and verify identity
  • Analyze and improve our services

4. Information Sharing and Disclosure

We do not share personal information with companies, organizations, or individuals outside of our company except in the following cases:

4.1 With Your Consent

We will share personal information with companies, organizations, or individuals outside of our company when we have your consent to do so.

4.2 For Legal Reasons

We will share personal information if we have a good-faith belief that access, use, preservation, or disclosure of the information is reasonably necessary to:

  • Meet any applicable law, regulation, legal process, or enforceable governmental request
  • Enforce applicable Terms of Service
  • Detect, prevent, or otherwise address fraud, security, or technical issues
  • Protect against harm to the rights, property, or safety of our users

5. Data Security

We work hard to protect our users from unauthorized access to or unauthorized alteration, disclosure, or destruction of information we hold. In particular:

  • We encrypt our services using SSL
  • We review our information collection, storage, and processing practices
  • We restrict access to personal information to employees who need that information

6. Your Rights and Choices

You have certain rights regarding your personal information, including:

  • The right to access your personal information
  • The right to correct inaccurate information
  • The right to request deletion of your information
  • The right to restrict or object to our processing of your information

7. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the effective date at the top.

Your continued use of our services after any changes to this Privacy Policy constitutes your acceptance of such changes.

Privacy Policy

    This privacy policy applies to current and previous readers, authors, reviewers, editors, speakers, delegates, and other customers who visit our website and use our products and services. It also extends to project partners or associated corporations.

Our Commitment to Data Protection

    As a company responsible for handling data, protecting it is very important to us. We act as guardians of the personal information we process, ensuring compliance with data protection legislation. We provide information to the individuals ("the registered") whose data we process about our data practices and their rights. This privacy policy specifically addresses our processing of information about authors.

Information We Process

    The information we process about you may include:

  • Details about speakers and committee members who register for conferences.
  • Authors, reviewers, and editors who subscribe to our publishing services.
  • General personal information, such as name, address, email, correspondence with you, portrait photos, and CV/bio (if you are a speaker or presenter at an event).
  • Information about individuals involved with project partners.

Data You Provide to Us

    You are not obligated to provide personal data beyond what is necessary to register your account or make payments if you purchase services from us. We do not require you to provide "sensitive personal data" to use our services. If you choose to include such data on your profile, it will be visible to others.

How We Use Your Data

    We may contact you through mobile numbers and not just email. Our communication preference settings allow members to choose their preferences for COIN LLC communications. Communications will be related to research findings, topics of interest, and periodic emails regarding publications and other related events.

How We Share Information

    We treat users' information as private and confidential and do not sell, trade, or rent it to others. We may share generic aggregated demographic information not linked to any personal identification information with our partners, affiliates, and advertisers for legitimate business analysis. We provide clarity about profile visibility settings, allowing you to control your profile visibility. Sponsors/Exhibitors will receive an e-copy of the attendee list (name, email, company/university) post-conference.

Your Choices & Obligations

    Data we retain may have been provided directly by you or inferred from your use of the services. Regardless of whether you are a member or a visitor, you may exercise the following data protection rights: deletion, amendment, rectification, objection, restriction of processing, access, and portability.

Lawful Bases for Processing

    We will only collect and process your personal data when we have lawful bases for doing so, including your consent, contractual obligations, and legitimate interests.

Web Browser Cookies

    Our site may use "cookies" to enhance user experience. Users can set their web browsers to accept or refuse cookies. By not accepting cookies, some parts of the site may not function properly.

Security of User Information

    We adopt appropriate data storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure, or destruction of users' personal information, usernames, passwords, transaction information, and data stored on our site. Undisclosed/anonymous comments and discussions are discouraged and will be addressed accordingly, potentially involving outside counsel if necessary. COIN LLC reserves all legal and equitable rights and remedies.

Changes to This Privacy Policy

    We may update this policy from time to time, so please check our website periodically. We will post a notification on the main page of our site. If you have any concerns about how your information is being used or questions about our privacy policy, please contact us at secretary@carbonscitech.com. We will respond to your inquiry as quickly as possible, no later than one month after receiving it.